Member Meeting Procedures

1. Purpose:

• This procedure has been prepared to determine the principles regarding the organization of routine and extraordinary general member meetings which are held for the purpose of the association members to come together, socialize, exchange views and contribute to the activities of the association.

2. Scope:

• This procedure;MUGEP Business People Association  covers all members

(Internal Directive – Board of Directors General Members Application Principle.)

Date

25.04.2025

No   250425P03

1. Purpose:

• This procedure has been prepared to determine the principles regarding the organization of routine and extraordinary general member meetings which are held for the purpose of the association members to come together, socialize, exchange views and contribute to the activities of the association.

2. Scope:

• This procedure;MUGEP Business People Association  covers all members

3.3. Attendance and Excuse Notification

• Members are required to attend the meetings.
• Members who will not be able to attend shall notify the association general secretary in writing (email-sms etc.) before the meeting.
• Members who do not attend 3 consecutive meetings without an excuse shall be evaluated by the board of directors and, if deemed necessary, a written warning shall be given.

3.4. Meeting Management and Minutes

• Meetings are held by the chairman of the board of directors or a vice chairman designated by him & is managed by a board member.
• The issues discussed and decisions taken in the meetings are recorded with the Meeting Minutes.
• The meeting minutes are signed by the members attending the meeting and are kept in the association's archives.

3.5. Notification of Decisions Taken

• The decisions taken in the meetings are notified to the members and relevant parties when necessary.
• Decisions concerning institutions and individuals outside the association are forwarded to the necessary authorities with the approval of the board of directors.

3.6. Binding on Members

• These meetings are held with the invitation of the board of directors, except for the mandatory general assemblies within the scope of the association legislation.
• The internal regulations and regulations established by the decision of the MUGEP Business People Association Board of Directors’ According to the documentation, all members are obliged to attend these meetings and comply with the decisions taken.

4. Entry into Force

• This procedure shall enter into force on the date it is approved by theMUGEP Business People Association Board of Directors . The board of directors may provide flexibility for some steps of the procedure as it deems necessary and in some exceptional casesunanimously .